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HUD Compliance Manager in Portland, OR at Quest Group

Date Posted: 9/6/2018

Job Snapshot

Job Description

Our client is a owner and manager of low income housing, located in the Portland, Oregon area.  They are currently seeking a Compliance Manager. 
The Compliance Manager will lead their Compliance Department operations to ensure compliance with all federal laws, state laws, and agency regulations. This position is responsible for developing and updating policies, procedures, processes, and forms relating to the implementation and processing of RD, HUD, and Tax Credit regulations; oversee the audit process in areas such as initial certifications, re-certifications, interim reviews, new move-ins/move-outs, and voucher processing. This position ensures accurate and complete compliance workflow from sites to the corporate office. The Manager position requires organization, attention to detail, is effective at building partnerships, and is enthusiastic about training the audit process and systems to ensure ongoing adherence and accountability to the Affordable Housing regulations.
1. Implement and manage an audit function for subsidy administration, TRACS, rent collections, and accounts receivable.
2. Set up tasks for new properties, project specific worksheets for property management software and any necessary initial resident certifications.
3. Remain current on new law, regulations, technology and changes to the multifamily housing programs that we use in the areas of compliance and subsidy administration. Communicate to all impacted parties within the company.
4. Monitor and ensure compliance of State and Federal funding programs: Project Based Section 8, LIHTC and HOME and RD.*
5. Ensure continuous compliance with housing regulatory agencies (varied) and rules and regulations set forth by our client. 6. Direct, prepare, transmit, reconcile, and monitor monthly voucher billings for monthly voucher billings for HUD subsidy payments.*
7. Direct/review tenant certifications/re-certifications and all related paperwork.*
8. Direct/review periodic and prompt audit response to regulatory agencies and auditors.
9. Direct, prepare, and/or monitor monthly, quarterly, and annual reporting requirements.*
10. Monitor and ensure that all tenant/property files are complete and meet all industry guidelines.
11. Ensure procedures and forms are current with regulatory agencies.
12. Organize data and prepare reports for property tax exemptions.*
13. Serve as a resource/liaison for staff, management, and other departments; respond to questions on policy, procedures, rules, and regulations.
14. Recommend, develop, coordinate, and/or conduct training for employees as it relates to compliance department operations in partnership with the Training and Development Team.*
15. Identify, recommend, and implement new/changes to policy and procedures for compliance.
Compliance Manager
16. Manage/provide support to site and departmental staff with questions directly related to income and asset eligibility, EIV, and their community-specific compliance requirements.*
17. Maintain a monthly audit of compliance department specialists’ move-in and recertification files to ensure 100% of compliance requirements are consistently met.
18. Attend audits performed by state agencies and syndicators.
19. Attend Affordable Multi-Family Housing and Compliance seminars and trainings as directed.
20. Perform other duties as assigned.
Responsible for all people management functions of the compliance department including supervising the team of compliance specialists and assistants. Responsible to hire, supervise, and coach all compliance staff and make recommendations for disciplinary action and development. Review and approve bi-weekly timecards. Responsible for staffing schedules which includes vacation approvals and leaves. Carry out supervisory responsibilities in accordance with corporate policies, procedures, and applicable laws. Train staff and monitor company use of HUD’s EIV system along with creating new policies and procedures. Create a training curriculum for compliance department by collaborating with the Director of Employee Development and the Director of Operations. Advise on department training and industry productive work environment: friendly, helpful, knowledgeable, respectful, and responsive. May directly supervise between 1 and 20 employees.
Travel requirements vary, but may be up to 30% of the time.

Job Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE Bachelor’s Degree (B.A. or B.S.) in Business Administration, Social Services, Human Services, Public Administration, or related field or may substitute additional four years of relevant work experience for the required degree. Four years’ experience in affordable housing, auditing, or other related area, which must include a working knowledge/experience with the HUD 4350.3 handbook and/or IRS Section 42 compliance. RD experience preferred. Prior supervisory and/or management experience. Ability to plan, organize, and conduct audits. Must possess excellent relationship building skills. Demonstrated record of tram building, leadership and professional achievement. Experience working with diverse populations. Strong knowledge of Oregon Landlord/Tenant and Fair Housing Law.
Excellent oral and written skills. Ability to read analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to read and interpret complex document and manuals, such as regulatory agreements and compliance regulations.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to work with mathematical concepts such as probability and statistical inferences and fundamentals of plane and solid geometry and trigonometry.
Strong problem solving and analytical skills with attention to detail. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Valid Driver’s License is required.
Compliance Manager
OTHER QUALIFICATIONS Ability to operate basic office equipment such as telephones, keyboards, 10 key, photocopier, and fax machine. MS Office experience is required. Experience in property management software and Boston Post.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move 25-50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise level


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