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Operations-System Administrator in Sandy Springs, GA at Quest Group

Date Posted: 10/3/2018

Job Snapshot

Job Description




JOB TITLE:    OPERATIONS/SYSTEM ADMINISTRATOR


REPORTS TO:  VICE PRESIDENT OF FINANCE



POSITION SUMMARY


The primary purpose of this position is to assist the credit union to live out its mission, “committed to providing our members with financial services that enable them and their families to live a better life.” A key component is to maintain systems at maximum performance levels to support the standards and goals set for internal and external member service. In addition, it is a top priority to work within the policies and guidelines established by the credit union, industry standards, and other regulatory, Federal and State Rules and Regulations.



DUTIES AND RESPONSIBILITIES



The following duties are normal to this position; however, they are not to be construed as exclusive or all-inclusive. This position is full time with occasional after hours support and/or weekend on-call duties requiring support; candidates must have flexible availability. Other duties may be required and assigned.


Priority 1: Responsible for Systems that support access to the credit union and products and services offered to members Establish and maintain adequate working relationships with outside vendors to effectively troubleshoot and solve internal and external functionality of the Credit Union. Maintain policies and procedures to assure system operations are maintained within all Federal rules and regulations.



Weight:  75%    Job Standard(s):



a.  Demonstrate enthusiastic support of corporate mission, core values, short and long term objectives.


b.  Provides support to system users so operational problems are resolved without significant interruption to service.


c.  Participates on projects to enhance processes and solutions across the organization


d.  Maintain relationships with outside vendors regarding systems, security, disaster preparedness, maintenance and troubleshoot effectively as issues arise


e.  Develops and maintains a thorough knowledge of Symitar/Quest application including database structure, downloads, processes, work areas, modules, device control and third party system integration.


f.  Identifies, recommends and implements system improvement opportunities.


g.  Updates the disaster recovery/business resumption plans and preparedness


h.  Serves as primary back up for Operations Support position


i.  Makes recommendations to Management regarding upgrades, new hardware and software needs, etc.


j.  Maintains users and user security on networks


k.  Ensure that all information and transactions regarding credit union members and the affairs of the credit union are kept confidential.



Priority 2:  Develops and maintains relationships with management, third party vendors and other credit union staff:



Weight:  15%    Job Standard(s):



a.  Provide assistance/solutions to management requests with a sense of urgency and professionalism.


b.  Maintains policies and procedures to ensure compliance with regulations



Priority 3:  Contribute to the team effort and support our Core Values:



Weight:  10%    Job Standard(s):



a.  Always remember that Members Come First.


b.  Hold ourselves to the highest standards through actions, methods, measures, principles, expectations and outcomes


c.  Embrace and Drive Change, Pursue Growth and Learning


d.  Commit to being responsive to members’ financial needs


e.  Promote the financial viability of our company


f.  Treat what belongs to others with respect and confidentiality


g.  Build and maintain a Positive and Unified work environment


h.  Promote Financial Fitness to all members



SPECIAL AUTHORITES


Supervisory Responsibilities: This job has no supervisory responsibilities.



QUALIFICATIONS, EDUCATION and EXPERIENCE



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Competency: To perform the job successfully, an individual should demonstrate the following competencies;



Analytical – uses intuition and experience to complement data. Gathers and analyzes information skillfully, develops alternative solutions.


Technical Skills: Assesses own strengths and weaknesses, pursues training and development opportunities, strives to continuously build knowledge and skills.



Problem Solving: identifies and resolves problems in a timely manner; uses reason even when dealing with emotional topics.



Member Service: manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.



Interpersonal Skills: focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things.



Oral Communication: speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.



Written Communication: writes clearly and informatively; able to read and interpret written information.



Teamwork: balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.



Business Acumen - understands business implications of decisions.



Ethics - treats people with respect; keeps commitments; inspires the trust of others; works with integrity and works ethically; upholds organizational values.



Organizational Support - follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.



Judgment - displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.



Motivation - sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.



Planning/Organizing - uses time efficiently.



Professionalism - approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.



Quality - demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.



Cost Consciousness – works within approved budget; conserves organization resources.



Quantity - meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.



Safety and Security - observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.



Adaptability - adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.



Dependability - follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.



Initiative - volunteers readily; undertakes self-development activities; seeks increased


responsibility; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.



Innovation - displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; presents ideas and information in a manner that gets


others’ attention.



Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required.



Education: Bachelor’s degree in related field or three years related experience as operations/system administrator. Knowledge of hardware and software systems, computer networks, Windows PC and Microsoft Office.



Experience: Understands Compliance issues and attends training as it relates to the position



Language Skills: ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of members or employees.



Mathematical Skills: ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs.



Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.



Computer Skills: Proficient in Microsoft Office Products; Word, Excel and Powerpoint, as measured by the creation of reports, graphs, etc. as needed. Able to learn new software as needed.



Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.



Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.



CERTIFICATES/LICENSES



Must be bondable


Reliable transportation with required insurance  


Valid U.S. Driver’s License




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Job Requirements

Must have Symitar experience within a credit union